MONTEREY CONGRESS COMMUNITY DEVELOPMENT DISTRICT

PALM BEACH COUNTY Regular Board Meeting & Public Hearing
JUNE 4, 2024
6:30 P.M.

Special District Services, Inc.
The Oaks Center 2501A Burns Road
Palm Beach Gardens, FL 33410
www.montereycongresscdd.org 561.630.4922 Telephone 877.SDS.4922 Toll Free 561.630.4923 Facsimile

AGENDA MONTEREY CONGRESS
COMMUNITY DEVELOPMENT DISTRICT
100 Lake Monterey Circle Boynton Beach, Florida 33426
REGULAR BOARD MEETING & PUBLIC HEARING June 4, 2024
6:30 p.m.

Call to Order
Proof of Publication	Page 1
Establish Quorum
Additions or Deletions to Agenda
Comments from the Public for Items Not on the Agenda
Approval of Minutes
March 5, 2024 Regular Board Meeting Minutes	Page 2
Public Hearing
Proof of Publication	Page 5
Receive Public Comments on Fiscal Year 2024/2025 Final Budget
Consider Resolution No. 2024-02 – Adopting a Fiscal Year 2024/2025 Final Budget	Page 6
Old Business
New Business
Consider Resolution No. 2024-03 – Adopting a Fiscal Year 2024/2025 Meeting Schedule	Page 13
Consider Approval of Landscape Lighting Proposal	Page 15
Consider Appointment of Audit Committee & Approval of Evaluation Criteria	Page 16
Administrative Matters
Announce Qualifying Period
Board Members Comments
Adjourn

LOCAL1Q
The Gainesville Sun I The Ledger Daily Commercial I Ocala StarBanner News Chief I Herald-Tribune
News Herald I The Palm Beach Post
Northwest Florida Daily News

PO Box 631244 Cincinnati, OH 45263-1244

MONTEREY/CONGRESS

PROOF OF PUBLICATION
Monterey Congress Cdd Monterey Congress Cdd 250 I BURNS RD STEA
PALM BEACH GARDENS FL 334105207

STATE OF WISCONSIN, COUNTY OF BROWN

Before the undersigned authority personally appeared, who on oath says that he or she is the Legal Coordinator of the Palm Beach Post, published in Palm Beach County, Florida; that the attached copy of advertisement, being a Public Notices, was published on the publicly accessible website of Palm Beach County, Florida, or in a newspaper by print in the issues of, on:

09/25/2023

Affiant further says that the website or newspaper complies with all legal requirements for publication in chapter 50, Florida Statutes.
Subscribed and sworn to before me, by the legal clerk, who

09/25/2023

Legal Clerk

My commision expires

Publication Cost:	$228.66	
Order No:	9301298	
Customer No:
PO#:	730497	
THIS IS NOT	AN INVOICE!	

# of Copies:
1

Please do 110/ use this form for pa)'melll remittance.

COMMUNITY DEVELOPMENT DISTRICT
FISCAL YEAR 2023/2024 REGULAR MEETING SCHEDULE NOTICE IS HEREBY GIVEN that
the Board of Supervisors of the Monterey/Congress	Community Development District will hold meetings at 100 Lake Monterey Circle, Boynton Beach, Florida 33426 at 6:00 p.m. on the following dotes:
October 3, 2023
November 7, 2023
December S, 2023
January 2, 2024
February 6, 2024
March 5, 2024
April 2, 2024
Moy 7, 2024
June 4, 2024
July 2, 2024
August 6, 2024
September 3, 2024
The purpose of the meetings is to conduct any and all business coming before the Board. Meetings are open to the public and will be conducted in accordance with the provisions of Florida law. Copies of the Agendas for any af the meetings may be obtained from the District's website or by contacting the District Manager at (561) 630-4922 and/or toll free ct 1-877-737- 4922 prior to the dote of the particular meeting.
From time to time one or more Supervisors may participate by tele­ phone; therefore a speaker tele­ phone will be present at the meeting location so that Supervisors may be fullY informed of the discussions taking place. Meeting may be continued as found necessary to a time and place specified on the record.
If any Person decides to appeal any decision made with respect ta any matter considered at these meet­ ings, such person will need a record of the proceedings and such person may need to ensure that a verbatim record of the proceedings is made at his or her own expense and which record includes the testimony and evidence on which the appeal is based.
In accordance with the provisions of the Americans with Disabilities Act, any person requiring special accom­ modations or on interpreter to participate at any of these meetings should contact the District Manager ct (561) 630-4922 end/or toll-free ct 1-
877-737-4922 ct least seven (7) days prior to the date of the particular meeting,
Meetings may be cancelled from time to time without advertised notice.
MONTEREY/CONGRESS COMMU­ NITY DEVELOPMENT DISTRICT
www.montereyco ngresscdd.org 9/25/2023 #9301298

NICOLE JACOBS
Notary Public State of Wisconsin

Page 1 of 1

MONTEREY/CONGRESS COMMUNITY DEVELOPMENT DISTRICT REGULAR BOARD MEETING
MARCH 5, 2024

CALL TO ORDER

District Manager Jason Pierman called the March 5, 2024, Regular Board Meeting of the Monterey/Congress Community Development District (“District”) to order at 6:00 p.m. at 100 Lake Monterey Circle, Boynton Beach, Florida 33426.

PROOF OF PUBLICATION

Mr. Pierman presented proof of publication that notice of the Regular Board Meeting had been published in the Palm Beach Post on September 25, 2023, as part of the District’s Fiscal Year 2023/2024 Regular Meeting Schedule, as legally required.
ESTABLISH A QUORUM
Mr. Pierman determined that the attendance of Chairperson Libia Cristancho, Vice Chairman Willie Ford and Supervisors Diana Puentes and Lissette Montavo constituted a quorum and it was in order to proceed with the meeting.

Staff in attendance were District Manager Jason Pierman of Special District Services, Inc.; and General Counsel Gregory George of Billing, Cochran, Lyles, Mauro & Ramsey, P.A.

Also present was District resident Mary Ann Maxwell.

ADDITIONS OR DELETIONS TO THE AGENDA

There were no additions or deletions to the agenda.

COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA
There were no comments from the public for items not on the agenda.
APPROVAL OF MINUTES
November 7, 2023, Regular Board Meeting
Mr. Pierman presented the minutes of the November 7, 2023, Regular Board Meeting and asked if there were any changes.

There being no changes, a motion was made by Ms. Montavo, seconded by Ms. Puentes and passed unanimously approving the minutes of the November 7, 2023, Regular Board Meetings, as presented.

OLD BUSINESS

There were no Old Business items to come before the Board.

NEW BUSINESS

Consider Resolution No. 2024-01 – Adopting a Fiscal Year 2024/2025 Proposed Budget

Resolution No. 2024-01 was presented, entitled:

RESOLUTION NO. 2024-01

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE MONTEREY CONGRESS COMMUNITY DEVELOPMENT DISTRICT APPROVING A PROPOSED BUDGET FOR FISCAL YEAR 2024/2025; AND PROVIDING AN EFFECTIVE DATE.

A motion was made by Ms. Montavo, seconded by Ms. Puentes and passed unanimously adopting Resolution No. 2024-01, as presented, setting the Public Hearing for June 4, 2024, at 6:30 p.m.

Discussion Regarding Landscaping
Mr. Pierman explained that Ms. Cristancho had worked with the HOA manager to identify landscaping needs within the District’s easement, which are included in the meeting book. Upon closer review, Mr. Pierman noted that it appeared that areas outside the District’s easement were included in the proposal. If approved, those areas would need to be excluded from the proposal.

A motion was made by Ms. Puentes, seconded by Mr. Ford and unanimously passed accepting the Three Brothers proposal, subject to the proposal being resubmitted with only easement areas included, for a not-to-exceed amount of $2,798.00.

Discussion Regarding Lighting

Ms. Cristancho explained that the HOA requested that the District install landscape lighting. The Board recounted that they had previously installed lighting that was subsequently broken or stolen and had decided to stop replacing it. Following discussion, the Board directed Ms. Cristancho to contact the HOA and discuss the matter further, explaining that, if the District installs it, the HOA would be responsible for maintaining and replacing any broken or stolen lighting.
Reminder Regarding Required Ethics Training
Mr. George explained the new requirement for Board Members to complete four hours of ethics training. Mr. Pierman noted that SDS had placed links to the training on its website, as well as a link to the new Form 1 filing system.
ADMINISTRATIVE MATTERS

Following discussion, a motion was made by Ms. Montavo, seconded by Ms. Puentes and unanimously approved appointing Mary Ann Maxell to the vacant Seat 1, which expires in November 2024.

Mr. Pierman, Notary for the State of Florida, administered the Oath of Office, and explained the duties of a District Supervisor.

A motion was then made by Ms. Puentes, seconded by Ms. Ford and unanimously passed electing the same slate of officers, adding Ms. Maxwell as an Assistant Secretary.

BOARD MEMBER COMMENTS

Mr. Pierman noted that the next meeting would be the Public Hearing on June 4, 2024, at 6:30 p.m.

ADJOURNMENT

There being no further business to come before the Board, a motion was made by Ms. Cristancho, seconded by Ms. Montavo and unanimously passed adjourning the Regular Board Meeting at 7:04 p.m.

Secretary/Assistant Secretary	Chair/Vice-Chair

Publication Date 2024-05-22

Subcategory Miscellaneous Notices

Notice of Public Hearing
and Regular Board Meeting of the Monterey/Congress Community Development District
The Board of Supervisors of the Monterey/Congress Community Development District (the District) will hold a Public Hearing and Regular Board Meeting on June 4, 2024, at 6:30 p.m., or as soon thereafter as the meeting can be heard, at 100 Lake Monterey Circle, Boynton Beach, Florida 33426.
The purpose of the Public Hearing is to receive public comment on the Fiscal Year 2024/2025 Proposed Final Budget of the District. The purpose of the Regular Board Meeting is for the Board to consider any other business which may properly come before it. A copy of the Budget and/or the Agenda may be obtained from the Districts website or at the offices of the District Manager, 2501A Burns Road, Palm Beach Gardens, Florida 33410, during normal business hours. The meetings are open to the public and will be conducted in accordance with the provisions of Florida law for community development districts. Meetings may be continued as found necessary to a time and place specified on the record.
There may be occasions when one or more Supervisors will participate by telephone; therefore, a speaker telephone will be present at the meeting location so that Supervisors may be fully informed of the discussions taking place.
In accordance with the provisions of the Americans with Disabilities Act, any person requiring special accommodations or an interpreter to participate at these meetings should contact the District Manager at
(561) 630-4922 and/or toll-free at 1-877-737-4922, at least seven (7) days prior to the date of the meetings. If any person decides to appeal any decision made with respect to any matter considered at this Public Hearing and Regular Board Meeting, such person will need a record of the proceedings and such person may need to ensure that a verbatim record of the proceedings is made at their own expense and which record includes the testimony and evidence on which the appeal is based.
Meetings may be cancelled from time to time without advertised notice. Monterey/Congress Community Development District www.montereycongresscdd.org
PUBLISH: THE PALM BEACH POST 05/15/24 & 05/22/24

RESOLUTION NO. 2024-02

A RESOLUTION OF THE MONTEREY CONGRESS COMMUNITY DEVELOPMENT DISTRICT ADOPTING A FISCAL YEAR 2024/2025 BUDGET.

WHEREAS, the Monterey Congress Community Development District (“District”) has prepared a Proposed Budget and Final Special Assessment Roll for Fiscal Year 2024/2025 and has held a duly advertised Public Hearing to receive public comments on the Proposed Budget and Final Special Assessment Roll; and,

WHEREAS, following the Public Hearing and the adoption of the Proposed Budget and Final Assessment Roll, the District is now authorized to levy non ad-valorem assessments upon the properties within the District.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE MONTEREY CONGRESS COMMUNITY DEVELOPMENT DISTRICT THAT:

Section 1.	The Final Budget and Final Special Assessment Roll for Fiscal Year 2024/2025 attached hereto as Exhibit “A” is approved and adopted, and the assessments set forth therein shall be levied.

Section 2.	The Secretary of the District is authorized to execute any and all necessary transmittals, certifications or other acknowledgements or writings, as necessary, to comply with the intent of this Resolution.

PASSED, ADOPTED and EFFECTIVE this 4th day of June, 2024
.

ATTEST:	MONTEREY CONGRESS
COMMUNITY DEVELOPMENT DISTRICT

By:		By:		 Secretary/Assistant Secretary			Chairperson/Vice Chairperson

Monterey/Congress Community Development District

Final Budget For Fiscal Year 2024/2025
October 1, 2024 - September 30, 2025

CONTENTS

FINAL BUDGET

DETAILED FINAL BUDGET

DETAILED FINAL DEBT SERVICE FUND BUDGET

ASSESSMENT COMPARISON

FINAL BUDGET
MONTEREY/CONGRESS COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2024/2025
OCTOBER 1, 2024 - SEPTEMBER 30, 2025

REVENUES	
FISCAL YEAR 2024/2025 BUDGET	
O & M Assessments	75,326	
Debt Assessments	217,294	
Other Revenues	0	
Interest Income	480	
		
TOTAL REVENUES	$	293,100	
		
EXPENDITURES		
Supervisor Fees	6,000	
Payroll Taxes (Employer)	480	
Engineering/Inspections	2,500	
Management	23,160	
Secretarial	3,000	
Legal	7,000	
Assessment Roll	3,000	
Audit Fees	3,600	
Insurance	7,200	
Legal Advertisements	1,200	
Miscellaneous	750	
Postage	200	
Office Supplies	350	
Dues & Subscriptions	175	
Trustee Fee	4,400	
Website Management	2,000	
Reserve	6,271	
		
TOTAL EXPENDITURES	$	71,286	
		
REVENUES LESS EXPENDITURES	$	221,814	
		
Bond Payments	(204,256)	
		
BALANCE	$	17,558	
		
County Appraiser & Tax Collector Fee	(5,853)	
Discounts For Early Payments	(11,705)	
		
EXCESS/ (SHORTFALL)	$	-	
		
Carryover From Prior Year	0	
		
NET EXCESS/ (SHORTFALL)	$	-	

DETAILED FINAL BUDGET
MONTEREY/CONGRESS COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2024/2025
OCTOBER 1, 2024 - SEPTEMBER 30, 2025

REVENUES	

FISCAL YEAR 2022/2023
ACTUAL	

FISCAL YEAR 2023/2024
BUDGET	

FISCAL YEAR 2024/2025
BUDGET	

COMMENTS	
O & M Assessments	75,532	75,326	75,326	Expenditures Less Interest & Carryover/.94	
Debt Assessments	217,382	217,294	217,294	Bond Payments/.94	
Other Revenues	0	0	0		
Interest Income	4,577	300	480	Interest Projected At $40 Per Month	
					
TOTAL REVENUES	$	297,491	$	292,920	$	293,100		
					
EXPENDITURES					
Supervisor Fees	2,600	6,000	6,000	Supervisor Fees	
Payroll Taxes (Employer)	199	480	480	Projected At 8% Of Supervisor Fees	
Engineering/Inspections	0	2,500	2,500	No Change From 2023/2024 Budget	
Management	21,840	22,488	23,160	CPI Adjustment (Capped At 3%)	
Secretarial	3,000	3,000	3,000	No Change From 2023/2024 Budget	
Legal	6,357	7,000	7,000	No Change From 2023/2024 Budget	
Assessment Roll	3,000	3,000	3,000	No Change From 2023/2024 Budget	
Audit Fees	3,400	3,500	3,600	$100 Increase From 2023/2024 Budget	
Insurance	6,134	6,600	7,200	Fiscal Year 2023/2024 Expenditure Was $6,594	
Legal Advertisements	905	1,200	1,200	No Change From 2023/2024 Budget	
Miscellaneous	346	775	750	$25 Decrease From 2023/2024 Budget	
Postage	273	175	200	$25 Increase From 2023/2024 Budget	
Office Supplies	337	350	350	No Change From 2023/2024 Budget	
Dues & Subscriptions	175	175	175	No Change From 2023/2024 Budget	
Trustee Fee	4,139	4,400	4,400	No Change From 2023/2024 Budget	
Website Management	2,000	2,000	2,000	No Change From 2023/2024 Budget	
Reserve	0	7,463	6,271	Reserve	
					
TOTAL EXPENDITURES	$	54,705	$	71,106	$	71,286		
					
REVENUES LESS EXPENDITURES	$	242,786	$	221,814	$	221,814		
					
Bond Payments	(207,172)	(204,256)	(204,256)	2025 Principal & Interest Payments	
					
BALANCE	$	35,614	$	17,558	$	17,558		
					
County Appraiser & Tax Collector Fee	(1,905)	(5,853)	(5,853)	Two Percent Of Total Assessment Roll	
Discounts For Early Payments	(10,945)	(11,705)	(11,705)	Four Percent Of Total Assessment Roll	
					
EXCESS/ (SHORTFALL)	$	22,764	$	-	$	-		
					
Carryover From Prior Year	0	0	0	Carryover From Prior Years	
					
NET EXCESS/ (SHORTFALL)	$	22,764	$	-	$	-		

DETAILED FINAL DEBT SERVICE BUDGET
MONTEREY/CONGRESS COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2024/2025
OCTOBER 1, 2024 - SEPTEMBER 30, 2025

REVENUES	FISCAL YEAR 2022/2023 ACTUAL	FISCAL YEAR 2023/2024 BUDGET	FISCAL YEAR 2024/2025 BUDGET	

COMMENTS	

Interest Income	
4,636	
100	
500	
Projected Interest For 2024/2025	

NAV Tax Collection	
207,172	
204,256	
204,256	
Maximum Debt Service Collection	

Prepaid Bond Collection	
0	
0	
0		

Total Revenues	
$	211,808	
$	204,356	
$	204,756		

EXPENDITURES					

Principal Payments	
154,000	
157,000	
161,000	
Principal Payment Due In 2025	

Interest Payments	
51,088	
46,299	
43,023	
Interest Payments Due In 2025	

Extraordinary Principal Payments	
0	
1,057	
733	
Estimated Excess Debt Collections	

Total Expenditures	
$	205,088	
$	204,356	
$	204,756		

Excess/ (Shortfall)	
$	6,720	
$	-	
$	-		

Series 2021 Bond Refunding Information
Original Par Amount =	$2,631,000	Annual Principal Payments Due:	
Interest Rate =	2.060%	May 1st	
Issue Date =	September 2021	Annual Interest Payments Due:	
Maturity Date =

Par Amount As Of 1/1/24 =	May 2036

$2,326,000	May 1st & November 1st	

Monterey/Congress Community Development District Assessment Comparison

Fiscal Year	Fiscal Year	Fiscal Year	Fiscal Year	Fiscal Year	
2020/2021	2021/2022	2022/2023	2023/2024	2024/2025	
 Assessment* 	 Assessment* 	 Assessment* 	  Assessment*			Projected Assessment*		

O & M	
$	241.68	
$	251.11	
$	251.11	
$	251.11	
$	
251.11	
Debt	$	957.54	$	948.11	$	726.74	$	726.74	 $	726.74	
Total	$	1,199.22	$	1,199.22	$	977.85	$	977.85	$	977.85	

* Assessments Include the Following :	 4% Discount for Early Payments
1% County Tax Collector Fee
1% County Property Appraiser Fee
 Community Information:		 Total Units	300
 Prepayments	1 Billed for Debt		299

IV

RESOLUTION NO. 2024-03

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE MONTEREY CONGRESS COMMUNITY DEVELOPMENT DISTRICT, ESTABLISHING A REGULAR MEETING SCHEDULE FOR FISCAL YEAR 2024/2025 AND SETTING THE TIME AND LOCATION OF SAID DISTRICT MEETINGS; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, it is necessary for the Monterey Congress Community Development District ("District") to establish a regular meeting schedule for fiscal year 2024/2025; and

WHEREAS, the Board of Supervisors of the District has set a regular meeting schedule, location and time for District meetings for fiscal year 2024/2025 which is attached hereto and made a part hereof as Exhibit “A”.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE MONTEREY CONGRESS COMMUNITY DEVELOPMENT DISTRICT, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:

Section 1.   The above recitals are hereby adopted.

Section 2.  The regular meeting schedule, time and location for meetings for fiscal year 2024/2025 which is attached hereto as Exhibit “A” is hereby adopted and authorized to be published.
PASSED, ADOPTED and EFFECTIVE this 4th day of June, 2024.

ATTEST:	MONTEREY CONGRESS
COMMUNITY DEVELOPMENT DISTRICT

By:			By:		 Secretary/Assistant Secretary			Chairperson/Vice Chairperson

MONTEREY/CONGRESS COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2024/2025 REGULAR MEETING SCHEDULE
NOTICE IS HEREBY GIVEN that the Board of Supervisors of the Monterey/Congress Community Development District will hold meetings at 100 Lake Monterey Circle, Boynton Beach, Florida 33426 at 6:00 p.m. on the following dates:

October 1, 2024
November 5, 2024
December 3, 2024
January 7, 2025
February 4, 2025
March 4, 2025
April 1, 2025
May 6, 2025
June 3, 2025
July 1, 2025
August 5, 2025
September 2, 2025

The purpose of the meetings is to conduct any and all business coming before the Board. Meetings are open to the public and will be conducted in accordance with the provisions of Florida law. Copies of the Agendas for any of the meetings may be obtained from the District’s website or by contacting the District Manager at (561) 630-4922 and/or toll free at 1-877-737- 4922 prior to the date of the particular meeting.

From time to time one or more Supervisors may participate by telephone; therefore a speaker telephone will be present at the meeting location so that Supervisors may be fully informed of the discussions taking place. Meeting may be continued as found necessary to a time and place specified on the record.

If any person decides to appeal any decision made with respect to any matter considered at these meetings, such person will need a record of the proceedings and such person may need to ensure that a verbatim record of the proceedings is made at his or her own expense and which record includes the testimony and evidence on which the appeal is based.
In accordance with the provisions of the Americans with Disabilities Act, any person requiring special accommodations or an interpreter to participate at any of these meetings should contact the District Manager at (561) 630-4922 and/or toll-free at 1-877-737-4922 at least seven (7) days prior to the date of the particular meeting.

Meetings may be cancelled from time to time without advertised notice.

MONTEREY/CONGRESS COMMUNITY DEVELOPMENT DISTRICT

www.montereycongresscdd.org

PUBLISH: THE PALM BEACH POST	09/25/23

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MONTEREY/CONGRESS COMMUNITY DEVELOPMENT DISTRICT REQUEST FOR PROPOSALS

District Auditing Services for Fiscal Years 2023/2024, 2024/2025 and 2025/2026 With Two Year Option (2026/2027 and 2027/2028)
Palm Beach County, Florida

MONTEREY/CONGRESS COMMUNITY DEVELOPMENT DISTRICT AUDITOR SELECTION INSTRUCTIONS TO PROPOSERS

SECTION 1. DUE DATE. Sealed proposals must be received no later than August 21, 2024 at 4:00 p.m., at the offices of District Manager, located at 2501A Burns Road, Palm Beach Gardens, Florida 33410.

SECTION 2. FAMILIARITY WITH THE LAW. By submitting a proposal, the Proposer is affirming its familiarity and understanding with all federal, state, and local laws, ordinances, rules and regulations that in any manner affect the work. Ignorance on the part of the Proposer will in no way relieve it from responsibility to perform the work covered by the proposal in compliance with all such laws, ordinances and regulations.

SECTION 3. QUALIFICATIONS OF PROPOSER. The contract, if awarded, will only be awarded to a responsible Proposer who is qualified by experience and licensing to do the work specified herein. The Proposer shall submit with its proposal satisfactory evidence of experience in similar work and show that it is fully prepared to complete the work to the satisfaction of the District.

SECTION 4. REJECTION OF PROPOSAL. Proposers shall be disqualified and their proposals rejected if the District has reason to believe that collusion may exist among the Proposers, the Proposer has defaulted on any previous contract or is in arrears on any previous or existing contract, or for failure to demonstrate proper licensure and business organization.

SECTION 5. SUBMISSION OF PROPOSAL. Submit one (1) copy of the Proposal Documents and one digital copy, and other requested attachments at the time and place indicated herein, which shall be enclosed in an opaque sealed envelope, marked with the title “Auditing Services – Monterey/Congress Community Development District” on the face of it.

SECTION 6. MODIFICATION AND WITHDRAWAL.  Proposals may be
modified or withdrawn by an appropriate document duly executed and delivered to the place where proposals are to be submitted at any time prior to the time and date the proposals are due. After proposals are opened by the District, no proposal may be withdrawn for a period of ninety (90) days.

SECTION 7. PROPOSAL DOCUMENTS. The proposal documents shall consist of the notice announcing the request for proposals, these instructions, the Evaluation Criteria Sheet and a proposal with all required documentation pursuant to Section 12 of these instructions (the “Proposal Documents”).

SECTION 8. PROPOSAL. In making its proposal, each Proposer represents that it has read and understands the Proposal Documents and that the proposal is made in accordance therewith.

SECTION 9. BASIS OF AWARD/RIGHT TO REJECT. The District reserves the right to reject any and all proposals, make modifications to the work, and waive any informalities or irregularities in proposals as it is deemed in the best interests of the District.

SECTION 10. CONTRACT AWARD. Within fourteen (14) days of receipt of the Notice of Award from the District, the Proposer shall enter into and execute a Contract (engagement letter) with the District.

SECTION 11. LIMITATION OF LIABILITY. Nothing herein shall be construed as or constitute a waiver of District’s limited waiver of liability contained in section 768.28, Florida Statutes, or any other statute or law.

SECTION 12. MISCELLANEOUS. All proposals shall include the following information in addition to any other requirements of the proposal documents.

List position or title of all personnel to perform work on the District audit. Include resumes or each person listed; list years of experience in present position for each party listed and years of related experience.

Describe proposed staffing levels, including resumes with applicable certifications.

Three references from projects of similar size and scope. The Proposer should include information relating to the work it conducted for each reference as well as a name, address and phone number of a contact person.
SECTION 13. PROTESTS. Any protest regarding the Proposal Documents, must be filed in writing, at the offices of the District Manager, within seventy-two (72) hours after receipt of the Request for Proposals and Evaluation Criteria or other contract documents. The formal protest setting forth with particularity the facts and law upon which the protest is based shall be filed within seven (7) calendar days after the initial notice of protest was filed. Failure to timely file a notice of protest or failure to timely file a formal written protest shall constitute a waiver of any right to object or protest with respect to the aforesaid Request for Proposals, Evaluation Criteria, or other contract documents.

SECTION 14. EVALUATION OF PROPOSALS. The criteria to be used in the evaluation are presented in the Evaluation Criteria Sheet, contained within the Proposal Documents.

SECTION 15. REJECTION OF ALL PROPOSALS. The District reserves the right to reject any and all bids, with or without cause, and to waive technical errors and informalities, as determined to be in the best interests of the District.

MONTEREY/CONGRESS COMMUNITY DEVELOPMENT DISTRICT AUDITOR SELECTION
EVALUATION CRITERIA

Ability of Personnel (10 Points).

(E.g., geographic locations of the firm’s headquarters or permanent office in relation to the project; capabilities and experience of key personnel; evaluation of existing work load; proposed staffing levels, etc.)

Proposer’s Experience (10 Points).

(E.g. past record and experience of the Proposer in similar projects; volume of work previously performed by the firm; past performance for other Community Development Districts in other contracts; character, integrity, reputation of Proposer, etc.)

Understanding of Scope of Work (10 Points).

Extent to which the proposal demonstrates an understanding of the District’s needs for the services requested.

Ability to Furnish the Required Services (10 Points).

Present ability to manage this project and the extent to which the proposal demonstrates the adequacy of Proposer’s financial resources and stability as a business entity necessary to complete the services required (E.g. the existence of any natural disaster plan for business operations).

Price (10 Points).
Points will be awarded based upon the price bid for the rendering of the services and reasonableness of the price to the services.